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AGENDA - REGULAR MONTHLY MEETING HIGHWOOD PUBLIC LIBRARY BOARD OF TRUSTEES

Monday March 22, 2021 – 7 P.M.


The monthly Library Board of Trustees meeting will be conducted virtually as allowed by the Governor’s Order 2020- 7 and available for the public to watch and hear online. If you wish to watch the meeting live, please notify us at president@highwoodlibrary.org by 4 p.m. on Monday to be invited into the meeting. The meeting link is: https://us02web.zoom.us/j/87058790868?pwd=WllFYms4ZUx3bUtYaUVCSzdEanhxdz09. The agenda and meeting materials are posted and are available for review on the Library website www.highwoodlibrary.org.


Those wishing to attend the meeting must contact president@highwoodlibrary.org by 4 p.m. the day of the meeting and provide your login name for security purposes. Those who wish to offer public comments can submit their comments via email by 4 p.m. the day of the meeting to president@highwoodlibrary.org to have your comments read during the live-streamed meeting and become part of the public record.


  1. Call to order


  2. Roll call


  3. Public comment from the floor


  4. President’s report

    1. Campaign update


  5. Secretary’s report

    1. Motion to approve minutes from regular meeting of February 22, 2021.


  6. Communication


  7. Treasurer Report

    1. Review of February Financials

    2. Motion to approve the March 2021 Invoices

    3. Motion to approve the audit invoice


  8. Director’s report

    1. Public comment received via email and suggestion box


  9. Committee reports



  10. Review Policies


    Board of Trustees

    Lucy Hospodarsky, President • Janell Cleland, Vice President • Catherine Regalado, Secretary • Nora Loredo, Treasurer Trustees: Bertha Chavez, Barbara Cizek, Diana Guererro, Patricia Lenzini, Jason Muelver

    Carmen Patlan, Executive Director director@highwoodlibrary.org

    102 Highwood Ave., Highwood, IL 60040 • www.highwoodlibrary.org • 847-432-5404

    image


  11. Old business

  12. New business

    1. Bi-annual review of the closed-session meeting minutes

    2. Motion to open or keep closed the closed-session meeting minutes

    3. Discussion of updates to the FY22 budget


  13. Executive Session 5 ILCS 120/Sec 2(c) 1

  14. Adjournment


Next regular board meeting – please refer to the website for future meeting dates.


Board of Trustees

Lucy Hospodarsky, President • Janell Cleland, Vice President • Catherine Regalado, Secretary • Nora Loredo, Treasurer Trustees: Bertha Chavez, Barbara Cizek, Diana Guererro, Patricia Lenzini, Jason Muelver

Carmen Patlan, Executive Director director@highwoodlibrary.org

102 Highwood Ave., Highwood, IL 60040 • www.highwoodlibrary.org • 847-432-5404

Draft only, not yet approved


Highwood Public Library Board of Trustees Regular Meeting February 22, 2021


The meeting was held by Zoom teleconference due to the Covid-19 pandemic. Present—Trustees: Janell Cleland, Diana Guerrero, Lucy Hospodarsky, Patricia Lenzini, Jason Muelver, Catherine Regalado; Carmen Patlan, Director;

Absent: Bertha Chavez, Barbara Cizek, Nora Loredo

Ms. Hospodarsky called the meeting to order at 7:01 pm. Public Comments: None

President’s Report


Committee Reports

Building and Grounds: Committee met today and reviewed Chapter 5: standards on building infrastructure and maintenance. Checklist of items to maintain and monitor was developed, and roof and façade inspections were added. Committee is obtaining quotes on various items to include in 2022 budget. A volunteer group is preferred for some landscaping regular maintenance. Capital reserve fund to be developed for maintenance needs.


New Business

Part 1 of the Per Capita Grant application will be reviewed next meeting, or reviewed by committees separately. Technology and Building and Grounds have some items.


Capital Campaign public phase: President has sent campaign materials by email to board. An updated version of the booklet can be shared with larger donors. Materials include cover letter template, pledge form, and FAQ; board is encouraged to contact potential donors with these.

There are also naming opportunities for larger donors. Note that the concept includes the library as a community center, as reflected in proposed new name.


Ms. Regalado moved and Ms. Lenzini seconded to adjourn the meeting. The motion carried unanimously.


Meeting adjourned at 9:10 pm.

Director’s Report February 22, 2021


Library Updates


Building and Grounds


Website and Technology

It is very evident that the digital divide is impacting our patrons in many ways. Small business owners are experiencing many difficulties, among them keeping up with their licensing and regulations to ensure they can stay in business. With this in mind we continue to make ourselves available in assisting our local business owners overcome digital divide barriers.

Other



Patron Services—Elementary Children (Program Updates from Maria and Diana)


    1. Reading Buddies

      • K-9 Reading Buddies has had tremendous growth in child/parent participation due to our strong referral process. Our partnership with this organization continues to be strengthened as children grow in excitement to improve their reading skills together with their reading buddy.

        Paint your own Heart Flower (Just in time for Valentine’s Day)

      • We had a very successful Valentines programming; 60 participants attended (this includes the kids and the parents/ caregiver).

        Thank You Cards

      • We started to produce “Thank You” cards that will be given to donors.

      • These cards are pre-printed with the text “Thanks for your support” and then selected kids from children’s programming are drawing some images such as their palm or any images of their interest.

        Easter Eggstravaganza

      • This is one of our most popular annual activities. Kids will be dressing up with their Sunday best. Several activities will be happening, such as Egg decorating, DIY Easter backdrop, and Egg hunting. Snacks and treats are prepared for kids.

        Images from Paint your own Heart Flower Programming and the “Thank You Cards


        image image


        Patron Services—Teen (Program Updates from Rachel and Diana)


        Homework Help

        • Throughout the month of February, we hosted 47 Homework Help sessions that amounted to over 46 hours of academic support. We added one additional tutor (8 total) and fulfilled one new request for a total of 10 students in the program.

        • We are taking steps to formalize the intake of Homework Help volunteers. This includes developing a volunteer orientation, a 3-hour training session, and commitments from volunteers to serve for an academic year. Our first orientation is scheduled for March 23 and we are working with a Catchafire volunteer to create a training program that should be ready for implementation before the beginning of the next school year.

        • We met with Ann Marie Kirchner from Rosalind Franklin University (RFU) to discuss additional opportunities for recruitment of volunteers on February 18. She invited us to participate in RFU’s New Student Orientation in April.

        • Diana has been able to use the SMART Board with some of our students and they are responding positively to the interactive instruction:

          https://lh4.googleusercontent.com/MMbPuVJd-yiAGgNDGZp0UcIJwXEL6BZ1gyPYVvk88sxmOb2mB_Ei8D06ZTmhVZbr1yKD2Wi7lQd5hbvmyK1d3oyPV_J8X771jUjlfMA5me1AptwzKBW-pM8lcdqh1OcFMzj4eWiU

          Robotics

      • Our robotics team met 4 times throughout the month of February. They have been working on interactive coding and were able to build the EV3 robots together as a group. Both the high school leaders and middle school participants have made significant progress over the past several weeks teaching and learning. The parent of one of the middle school students, who was initially hesitant to get involved, informed us that the student is having a great time learning new skills.

      • Our high school Learning Partners were able to attend a 4H Teen Teacher training session with Sandra Prez at Illinois Extension on February 19. The training focused on teaching techniques and dispositions needed to effectively engage students.

        Teen Advisory Board

      • TAB met twice in February, on the 3rd and the 17th. 7 students attend on a regular basis. However, 3 additional students signed up to participate throughout the month. We are working to bring them on board by assigning “greeters” from the group to introduce them to our projects and create connections between new members.

      • The group came up with the idea to create a Teen Spotlight feature which will allow members to write about their peers’ projects and initiatives. The first article highlights a local student who created a unique math activity for kids: https://docs.google.com/document/d/1rxK1QgVe9SpIiVYfy68tYMl881ppxO7PIb4VtjucEr0/edit?usp=sharing. The next article will highlight our robotics teen leaders. This will be posted on our website.

      • 2 TAB members developed and implemented the February Craft Cafe. They did an excellent job engaging the participants and teaching the craft. 2 other TAB members are serving as Homework Help volunteers.

        Craft Café

      • Our February Craft Cafe was held on Friday the 19th. We had 14 participants, including the two TAB members who hosted. The craft was successful and participants stayed an additional 30 minutes to chat and make different stitches with the Rainbow Loom materials.

      • Our next Craft Cafe is Friday, March 19, at 5:00 pm. Again, two TAB members are taking on this program. The students created this program model for the upcoming activity, tassel keychains and bookmarks: https://docs.google.com/document/d/1lQE9qEgVpM7eHogOqnE0441GT4c2V- YZAT3QG4ue3Is/edit?usp=sharing

        Other programs/partnerships/initiatives

      • We are working with a Catchafire volunteer to develop and refine our volunteer manual. This manual can be used to recruit volunteers for Homework Help and other programs throughout the library.


        Board Meeting Open Items

      • None to report


        The Friends of the Highwood Public Library


      • The Friends continue to work on developing fundraising strategy for the capital campaign.


        Other

        IMLS update

      • I’m delighted to share the news that our library has been named one of 30 finalists (15 of which are libraries) for the prestigious National Medal for Museum and Library Service. Congratulations! From these top 15 libraries three winners will be announced in mid-May, 2021.

        North Suburban Synagogue Beth- El update

      • I have been invited by Rabi Alex Freedman to participate on an in-person presentation at their Shabbat/Sabbath service on Saturday morning April 17th. This presentation will give the library an opportunity to present partnership opportunities with congregants of Beth El.

        Church of the Redeemer

      • The church is very interested in building a strong partnership with the library and has offered up free use of their beautifully renovated facilities. The church facility will allow the library to expand programming to meet demand.

        Vaccination Update

      • The library has established a partnership with Walgreens to register our library as a temporary vaccination site. This partnership has allowed for over 400 of our local community members to receive the Johnson and Johnson vaccine. We will continue to work on this effort in the hopes of bringing more vaccines into our community.


Note: Rachel and Dulce had the opportunity to give a presentation at Big Talk From Small Libraries, an online conference aimed at staff from small libraries throughout the nation. Their session highlighted our Library's unique approaches to fundraising and programming. Watch the recording and see the presentation

here: http://nlcblogs.nebraska.gov/bigtalk/previous-conferences/2021-recordings-presentations/a-small- library-with-big-dreams-approaches-to-programming-and-fundraising-for-renovation-and-transformation/

3:31 PM Highwood Public Library

03/12/21 Balance Sheet w/Prior Month Comparison

Cash Basis As of February 28, 2021

image


Feb 28, 21 Jan 31, 21 $ Change % Change

image image image image

ASSETS

Current Assets Checking/Savings

10000 · CASH & INVESTMENT ACCOUNTS

10100 · Petty Cash/Cash On Hand 10201 · BOH General Fund Chk. (3563)

10201.G · BOH - Grant Balance

50.00


146,322.99


50.00


149,419.47


0.00


-3,096.48


0.0%


-2.1%

10201.1 · BOH - Operating

163,200.16


195,710.46


-32,510.30


-16.6%

Total 10201 · BOH General Fund Chk. (3563)

309,523.15


345,129.93


-35,606.78


-10.3%

10206 · BOH Payroll Acct. Chk. (0133)

7,602.51


1,052.12


6,550.39


622.6%

10216 · IMET Capital Impr. Fund (8102)

3,665.22


3,664.50


0.72


0.0%

10221 · IMET Reserve Fund (8101)

20,103.74


20,099.79


3.95


0.0%

10240 · BOH Convenience Fund Chk (2208)

4,642.00


1,228.75


3,413.25


277.8%

Total 10000 · CASH & INVESTMENT ACCOUNTS

345,586.62


371,225.09


-25,638.47


-6.9%

Total Checking/Savings

345,586.62


371,225.09


-25,638.47


-6.9%

Other Current Assets

13500 · Other Receivables


1,552.63



1,552.63



0.00



0.0%

14600 · Due from Primary Government

318.08


318.08


0.00


0.0%

14500 · Property Tax Receivable

292,500.37


292,500.37


0.00


0.0%

13000 · Prepaid Expenses

681.45


681.45


0.00


0.0%

Total Other Current Assets

295,052.53


295,052.53


0.00


0.0%

Total Current Assets

640,639.15


666,277.62


-25,638.47


-3.9%

TOTAL ASSETS

640,639.15


image


666,277.62


image


-25,638.47


image


-3.9%









LIABILITIES & EQUITY








Liabilities

Current Liabilities

Other Current Liabilities 22000 · Payroll Liabilities

22102 · Payroll Tax Liability

7,864.41


7,864.41


0.00


0.0%

22100 · IMRF W/H Payable

1,369.91


1,251.06


118.85


9.5%

22000 · Payroll Liabilities - Other

305.07


305.07


0.00


0.0%

Total 22000 · Payroll Liabilities

9,539.39


9,420.54


118.85


1.3%

24000 · Deferred Property Taxes

292,500.37


292,500.37


0.00


0.0%

Total Other Current Liabilities

302,039.76


301,920.91


118.85


0.0%

Total Current Liabilities

302,039.76


301,920.91


118.85


0.0%

Total Liabilities

302,039.76


301,920.91


118.85


0.0%

Equity

32000 · Unrestricted Net Assets


210,510.23



210,510.23



0.00



0.0%

Net Income

128,089.16


153,846.48


-25,757.32


-16.7%

Total Equity

338,599.39


364,356.71


-25,757.32


-7.1%

TOTAL LIABILITIES & EQUITY

640,639.15


image


666,277.62


image


-25,638.47


image


-3.9%










Page 1

3:36 PM Highwood Public Library

03/12/21 Profit & Loss YTD Budget vs. Actual

Cash Basis May 2020 through February 2021

image


May '20 - Feb 21 Budget $ Over Budget % of Budget

image image image image

Ordinary Income/Expense Income

41000 · GENERAL REVENUES

41100 · Tax Revenue - Lake County

285,931.60


292,500.00


-6,568.40


97.8%

41200 · Tax Revenue - PPRT

0.00


1,500.00


-1,500.00


0.0%

41300 · Grants








41300.1 · Per Capita Grant

6,756.25


6,700.00


56.25


100.8%

41300.3 · Other Miscellaneous Grants

193,937.64


0.00


193,937.64


100.0%

Total 41300 · Grants

200,693.89


6,700.00


193,993.89


2,995.4%

41400 · Interest & Dividends

64.86


414.00


-349.14


15.7%

Total 41000 · GENERAL REVENUES

486,690.35


301,114.00


185,576.35


161.6%

42000 · OPERATING REVENUES








42100 · Fines, Fees & Damaged Materials

0.00


792.00


-792.00


0.0%

42300 · Book Sales

31.27


0.00


31.27


100.0%

42400 · Cookbook Sales

23.63


0.00


23.63


100.0%

42600 · Photocopier

0.00


1,800.00


-1,800.00


0.0%

42800 · Headphones

0.00


20.00


-20.00


0.0%

42900 · Gifts & Donations








42900.2 · Friends of the Library

16,175.00


5,000.00


11,175.00


323.5%

42900.1 · General Gifts & Donations

6,281.73


0.00


6,281.73


100.0%

Total 42900 · Gifts & Donations

22,456.73


5,000.00


17,456.73


449.1%

Total 42000 · OPERATING REVENUES

22,511.63


7,612.00


14,899.63


295.7%

Total Income

509,201.98


308,726.00


200,475.98


164.9%

Expense








51000 · PERSONNEL & BENEFITS








51100 · Wages & Salaries

122,422.59

175,569.62

-53,147.03

69.7%

51110 · Bonuses/Overtime

4,554.18

3,300.00

1,254.18

138.0%

51115 · IMRF Expense

9,117.73

12,631.43

-3,513.70

72.2%

51120 · Medical/Health Insurance

7,354.13

8,033.27

-679.14

91.5%

51125 · Dental Insurance

4.40

716.04

-711.64

0.6%

51130 · Life Insurance

42.77

54.00

-11.23

79.2%

51135 · Vision Insurance

1.52

158.17

-156.65

1.0%

51140 · Employer FICA

9,986.82

13,431.08

-3,444.26

74.4%

51999 · Payroll Processing Fees

800.00

2,400.00

-1,600.00

33.3%

Total 51000 · PERSONNEL & BENEFITS

154,284.14

216,293.61

-62,009.47

71.3%

52000 · LIBRARY MATERIALS & SUPPLIES





52100 · Books, Fiction








52100.1 · Books F - Adult

2,625.04

2,500.00

125.04

105.0%

52100.2 · Books F - Children/Juvenile

984.56

2,265.00

-1,280.44

43.5%

52100.3 · Books F - Young Adult

1,030.64

2,265.00

-1,234.36

45.5%

52100.4 · Books F - Spanish Adult

251.78

1,500.00

-1,248.22

16.8%

52100.5 · Books F - Spanish Chld./Juv.

0.00

500.00

-500.00

0.0%

Total 52100 · Books, Fiction

4,892.02

9,030.00

-4,137.98

54.2%

52150 · Books, Non-Fiction





52150.1 · Books NF - Adult

1,144.79

1,735.00

-590.21

66.0%

52150.2 · Books NF - Children/Juvenile

0.00

2,000.00

-2,000.00

0.0%

52150.3 · Books NF - Young Adult

19.00

0.00

19.00

100.0%

52150.4 · Books NF - Spanish

338.97

750.00

-411.03

45.2%

Total 52150 · Books, Non-Fiction

1,502.76

4,485.00

-2,982.24

33.5%

52200 · A/V Materials





52200.6 · A/V Games

0.00

1,200.00

-1,200.00

0.0%

52200.1 · A/V - Adult

519.73

2,500.00

-1,980.27

20.8%

52200.2 · A/V - Children/Juvenile

274.13

1,250.00

-975.87

21.9%

52200.5 · A/V - Spanish Chld./Juv.

0.00

250.00

-250.00

0.0%


Page 1

3:36 PM Highwood Public Library

03/12/21 Profit & Loss YTD Budget vs. Actual

Cash Basis May 2020 through February 2021

image



May '20 - Feb 21


Budget


$ Over Budget


% of Budget

Total 52200 · A/V Materials

793.86


5,200.00


-4,406.14


15.3%

52350 · On-Line Resources








52350.3 · On-Line - Zinio

0.00


1,000.00


-1,000.00


0.0%

52350.4 · On-Line - eRead

544.84


495.00


49.84


110.1%

Total 52350 · On-Line Resources

544.84


1,495.00


-950.16


36.4%

52400 · Periodicals








52400.1 · Periodicals - Adult

1,451.26


3,401.16


-1,949.90


42.7%

52400.3 · Periodicals - Subscription Svc

1,003.62


1,200.00


-196.38


83.6%

Total 52400 · Periodicals

2,454.88


4,601.16


-2,146.28


53.4%

52600 · Book Standing Orders








52600.2 · Book SO - Children/Juvenile

166.65


170.00


-3.35


98.0%

Total 52600 · Book Standing Orders

166.65


170.00


-3.35


98.0%

52650 · Processing Supplies

645.40


500.00


145.40


129.1%

Total 52000 · LIBRARY MATERIALS & SUPPLIES

11,000.41


25,481.16


-14,480.75


43.2%

53000 · PROGRAMMING








53100 · Library Program Facilitators








53100.3 · Program Fac- Child

225.00


3,000.00


-2,775.00


7.5%

53100.2 · Program Fac- Young Adult

69.00


750.00


-681.00


9.2%

53100.1 · Program Fac.-Adult

4,050.00


4,680.00


-630.00


86.5%

Total 53100 · Library Program Facilitators

4,344.00


8,430.00


-4,086.00


51.5%

53200 · Program Supplies








53200.1 · Prog. Suppl. - Adult

113.96


600.00


-486.04


19.0%

53200.2 · Prog. Suppl. - Children

2,393.65


3,000.00


-606.35


79.8%

53200.3 · Prog. Suppl. - Young Adult

357.17


1,000.00


-642.83


35.7%

Total 53200 · Program Supplies

2,864.78


4,600.00


-1,735.22


62.3%

Total 53000 · PROGRAMMING

7,208.78


13,030.00


-5,821.22


55.3%

54000 · GRANT EXPENSES








54155 · Travel Reimbursement

111.42


0.00


111.42


100.0%

54195 · Training Expense

1,500.00


0.00


1,500.00


100.0%

54135 · Grant Program Supplies

19,688.12


0.00


19,688.12


100.0%

54185 · Grant Telecommunications

591.73


0.00


591.73


100.0%

54190 · Grant Licensing fees

210.00


0.00


210.00


100.0%

54110 · Contracted Services

84,036.73


0.00


84,036.73


100.0%

54180 · Materials

26,025.27


0.00


26,025.27


100.0%

54150 · Event Supplies

5,232.91


0.00


5,232.91


100.0%

54140 · Office Supplies

5,888.14


0.00


5,888.14


100.0%

54130 · Employer FICA

1,500.38


0.00


1,500.38


100.0%

54120 · Wages & Salaries

19,612.99


0.00


19,612.99


100.0%

54100 · Per Capita Grant Expenses








54100.4 · Per Capita - Other/Misc.

6,756.25


0.00


6,756.25


100.0%

Total 54100 · Per Capita Grant Expenses

6,756.25


0.00


6,756.25


100.0%

Total 54000 · GRANT EXPENSES

171,153.94


0.00


171,153.94


100.0%

55000 · GENERAL ADMINISTRATION








55100 · Library Board & Staff Expenses








55100.1 · Staff Development

284.23

930.00

-645.77

30.6%

55100.2 · Library Board Expense

577.03

300.00

277.03

192.3%

55100.3 · Travel Reimbursement

9.17

501.60

-492.43

1.8%

Total 55100 · Library Board & Staff Expenses

870.43

1,731.60

-861.17

50.3%

55200 · Technology





55200.1 · Circulation System (ILS)

1,825.00

1,700.00

125.00

107.4%

55200.2 · Baker/Taylor TS3 Search System

1,635.00

1,635.00

0.00

100.0%

55200.3 · Website

625.00

475.00

150.00

131.6%

Page 2

3:36 PM Highwood Public Library

03/12/21 Profit & Loss YTD Budget vs. Actual

Cash Basis May 2020 through February 2021

image



May '20 - Feb 21


Budget


$ Over Budget


% of Budget

55200.5 · Hardware Purchases

0.00


4,755.00


-4,755.00


0.0%

Total 55200 · Technology

4,085.00


8,565.00


-4,480.00


47.7%

55300 · Furniture & Equipment 55300.1 · Furniture Purchases


0.00



100.00



-100.00



0.0%

55300.2 · Equipment Leases (Copier)

3,774.62


3,504.00


270.62


107.7%

55300.3 · Equipment Purchases

124.50


250.00


-125.50


49.8%

Total 55300 · Furniture & Equipment

3,899.12


3,854.00


45.12


101.2%

55400 · General Office/Administration 55400.2 · Office/Library Supplies


3,332.76



5,500.00



-2,167.24



60.6%

55400.3 · Membership Dues/Fees

895.14


1,035.00


-139.86


86.5%

55400.4 · Licensing Fees

743.76


985.00


-241.24


75.5%

55400.5 · Postage & Shipping Fees

15.31


400.00


-384.69


3.8%

55400.6 · Telecommunications/Internet

2,524.36


3,100.00


-575.64


81.4%

55400.7 · Utilities

449.75


500.00


-50.25


90.0%

55400.8 · Liability/Property Insurance

1,515.40


2,098.00


-582.60


72.2%

55400.9 · Workers Compensaiton Insurance

238.62


227.00


11.62


105.1%

Total 55400 · General Office/Administration

9,715.10


13,845.00


-4,129.90


70.2%

55500 · Outreach & Public Relations 55500.1 · Public Relations - Programs


0.00



500.00



-500.00



0.0%

55500.2 · Public Relations - Gen. Library

0.00


1,600.00


-1,600.00


0.0%

55500.3 · Community Outreach/Relations

0.00


500.00


-500.00


0.0%

Total 55500 · Outreach & Public Relations

0.00


2,600.00


-2,600.00


0.0%

55600 · Bank/Svc. Fees & Fin. Charges 55600.1 · Wire Transfers


0.00



33.00



-33.00



0.0%

55600 · Bank/Svc. Fees & Fin. Charges - Other

153.40


0.00


153.40


100.0%

Total 55600 · Bank/Svc. Fees & Fin. Charges

153.40


33.00


120.40


464.8%

Total 55000 · GENERAL ADMINISTRATION

18,723.05


30,628.60


-11,905.55


61.1%

56000 · PROFESSIONAL/CONTRACT SERVICES

56250 · Marketing/Communications Conslt


3,000.00



3,900.00



-900.00



76.9%

56100 · Accounting Services

4,000.00


7,500.00


-3,500.00


53.3%

56150 · Audit Services

2,200.00


0.00


2,200.00


100.0%

56200 · Cleaning Services

2,915.00


4,680.00


-1,765.00


62.3%

56300 · IT/Computer Services

1,684.00


3,840.00


-2,156.00


43.9%

56400 · Legal Services

56500 · Maintenance Services

56500.1 · Maintenance Svcs. - Interior

0.00


4,768.50


500.00


4,320.00


-500.00


448.50


0.0%


110.4%

56500.2 · Maintenance Svcs. - Exterior

175.00


425.00


-250.00


41.2%

Total 56500 · Maintenance Services

4,943.50


4,745.00


198.50


104.2%

Total 56000 · PROFESSIONAL/CONTRACT SERVICES

18,742.50


25,165.00


-6,422.50


74.5%

Total Expense

381,112.82


310,598.37


70,514.45


122.7%

Net Ordinary Income

128,089.16


-1,872.37


129,961.53


-6,841.0%

Net Income

128,089.16


image


-1,872.37


image


129,961.53


image


-6,841.0%










Page 3

3:32 PM Highwood Public Library

03/12/21 Profit & Loss w/Prior Month Comparison

Cash Basis February 2021

image


Feb 21 Jan 21 $ Change % Change

image image image image

Ordinary Income/Expense Income

41000 · GENERAL REVENUES

41100 · Tax Revenue - Lake County

0.00

2,447.71

-2,447.71

-100.0%

41300 · Grants

41300.3 · Other Miscellaneous Grants


1,500.00


25,000.00


-23,500.00


-94.0%

Total 41300 · Grants

1,500.00

25,000.00

-23,500.00

-94.0%

41400 · Interest & Dividends

4.67

4.50

0.17

3.8%

Total 41000 · GENERAL REVENUES

1,504.67

27,452.21

-25,947.54

-94.5%

42000 · OPERATING REVENUES

42900 · Gifts & Donations

42900.1 · General Gifts & Donations


597.00


315.40


281.60


89.3%

Total 42900 · Gifts & Donations

597.00


image

315.40


image

281.60


image

89.3%


image

Total 42000 · OPERATING REVENUES 597.00 315.40 281.60 89.3%

image image image image

Total Income 2,101.67 27,767.61 -25,665.94 -92.4%

Expense

51000 · PERSONNEL & BENEFITS

51100 · Wages & Salaries

13,560.17

12,364.78

1,195.39

9.7%

51115 · IMRF Expense

892.04

824.27

67.77

8.2%

51120 · Medical/Health Insurance

740.60

740.63

-0.03

0.0%

51125 · Dental Insurance

0.00

0.00

0.00

0.0%

51130 · Life Insurance

4.28

4.28

0.00

0.0%

51135 · Vision Insurance

0.00

0.00

0.00

0.0%

51140 · Employer FICA

1,017.30

935.91

81.39

8.7%

51999 · Payroll Processing Fees

0.00

100.00

-100.00

-100.0%

Total 51000 · PERSONNEL & BENEFITS

16,214.39

14,969.87

1,244.52

8.3%

52000 · LIBRARY MATERIALS & SUPPLIES





52100 · Books, Fiction





52100.1 · Books F - Adult

222.37

68.98

153.39

222.4%

52100.2 · Books F - Children/Juvenile

0.00

41.22

-41.22

-100.0%

52100.3 · Books F - Young Adult

55.28

17.50

37.78

215.9%

Total 52100 · Books, Fiction

277.65

127.70

149.95

117.4%

52150 · Books, Non-Fiction





52150.1 · Books NF - Adult

114.61

0.00

114.61

100.0%

52150.4 · Books NF - Spanish

16.63

173.54

-156.91

-90.4%

Total 52150 · Books, Non-Fiction

131.24

173.54

-42.30 -24.4%

52200 · A/V Materials





52200.1 · A/V - Adult

329.33

0.00

329.33

100.0%

Total 52200 · A/V Materials

329.33

0.00

329.33

100.0%

52400 · Periodicals





52400.1 · Periodicals - Adult

441.00

0.00

441.00

100.0%

Total 52400 · Periodicals

441.00

0.00

441.00

100.0%

52650 · Processing Supplies

15.68

7.65

8.03

105.0%

Total 52000 · LIBRARY MATERIALS & SUPPLIES

1,194.90

308.89

886.01

286.8%

53000 · PROGRAMMING





53100 · Library Program Facilitators





53100.2 · Program Fac- Young Adult

0.00

69.00

-69.00

-100.0%


53100.1 · Program Fac.-Adult

990.00

405.00

585.00

144.4%


Total 53100 · Library Program Facilitators

990.00

474.00

516.00

108.9%


53200 · Program Supplies











Page 1

3:32 PM Highwood Public Library

03/12/21 Profit & Loss w/Prior Month Comparison

Cash Basis February 2021

image



Feb 21


Jan 21


$ Change


% Change

53200.1 · Prog. Suppl. - Adult

44.50


22.99


21.51


93.6%

53200.2 · Prog. Suppl. - Children

361.91


112.57


249.34


221.5%

53200.3 · Prog. Suppl. - Young Adult

122.84


19.98


102.86


514.8%

Total 53200 · Program Supplies

529.25


155.54


373.71


240.3%

Total 53000 · PROGRAMMING

1,519.25


629.54


889.71


141.3%

54000 · GRANT EXPENSES

54135 · Grant Program Supplies


404.26



149.75



254.51



170.0%

54110 · Contracted Services

2,200.00


1,050.00


1,150.00


109.5%

54180 · Materials

203.20


24,832.60


-24,629.40


-99.2%

54140 · Office Supplies

0.00


-1.53


1.53


100.0%

54130 · Employer FICA

121.54


132.53


-10.99


-8.3%

54120 · Wages & Salaries

1,588.75


1,732.50


-143.75


-8.3%

Total 54000 · GRANT EXPENSES

4,517.75


27,895.85


-23,378.10


-83.8%

55000 · GENERAL ADMINISTRATION

55100 · Library Board & Staff Expenses 55100.2 · Library Board Expense


79.67



0.00



79.67



100.0%

Total 55100 · Library Board & Staff Expenses

79.67


0.00


79.67


100.0%

55300 · Furniture & Equipment

55300.2 · Equipment Leases (Copier)


774.47



310.83



463.64



149.2%

Total 55300 · Furniture & Equipment

774.47


310.83


463.64


149.2%

55400 · General Office/Administration 55400.2 · Office/Library Supplies


110.86



666.12



-555.26



-83.4%

55400.3 · Membership Dues/Fees

0.00


10.00


-10.00


-100.0%

55400.5 · Postage & Shipping Fees

0.00


11.45


-11.45


-100.0%

55400.6 · Telecommunications/Internet

446.54


249.72


196.82


78.8%

55400.7 · Utilities

124.14


0.00


124.14


100.0%

55400.8 · Liability/Property Insurance

1,515.40


0.00


1,515.40


100.0%

55400.9 · Workers Compensaiton Insurance

238.62


0.00


238.62


100.0%

Total 55400 · General Office/Administration

2,435.56


937.29


1,498.27


159.9%

55600 · Bank/Svc. Fees & Fin. Charges

18.00


115.40


-97.40


-84.4%

Total 55000 · GENERAL ADMINISTRATION

3,307.70


1,363.52


1,944.18


142.6%

56000 · PROFESSIONAL/CONTRACT SERVICES

56250 · Marketing/Communications Conslt


600.00



375.00



225.00



60.0%

56100 · Accounting Services

0.00


500.00


-500.00


-100.0%

56150 · Audit Services

0.00


2,200.00


-2,200.00


-100.0%

56200 · Cleaning Services 56500 · Maintenance Services

56500.1 · Maintenance Svcs. - Interior

405.00


100.00


315.00


365.00


90.00


-265.00


28.6%


-72.6%

Total 56500 · Maintenance Services

100.00


365.00


-265.00


-72.6%

Total 56000 · PROFESSIONAL/CONTRACT SERVICES

1,105.00


3,755.00


-2,650.00


-70.6%

Total Expense

27,858.99


48,922.67


-21,063.68


-43.1%

Net Ordinary Income

-25,757.32


-21,155.06


-4,602.26


-21.8%

Net Income

-25,757.32


image


-21,155.06


image


-4,602.26


image


-21.8%










Page 2

3:50 PM

03/12/21

Highwood Public Library

image

Check Detail




Type



Num



Date



Name

February 23 through March 22, 2021


Memo Account



Original Amount


Bill Pmt -Check



DD



02/23/2021



The New York Times


Acct. #897680617 - Subscription Renewal 1/11/2 10240 · BOH Convenience Fund Chk (2208)



-220.50


Bill



897680617 02/2021



02/07/2021




Acct. #897680617 - Subscription Renewal 1/11/21-752400.1 · Periodicals - Adult



220.50

TOTAL










220.50



Bill Pmt -Check



DD



02/24/2021



Decorative Films, LLC


SX-2090 white Dry Erase for Glass 10240 · BOH Convenience Fund Chk (2208)



-254.28



Bill



466500



02/24/2021



Julian Grace Foundation


SX-2090 white Dry Erase for Glass 54135 · Grant Program Supplies



254.28

TOTAL










254.28



Bill Pmt -Check



DD



02/25/2021



The New York Times


Acct. #897680617 - Duplicate 10240 · BOH Convenience Fund Chk (2208)



-220.50



Bill



897680617 02/2021



02/25/2021




Acct. #897680617 - Duplicate 52400.1 · Periodicals - Adult



220.50

TOTAL










220.50



Bill Pmt -Check



1981



03/09/2021



Baker & Taylor


Acct. #L425431 - Library Materials 10201.1 · BOH - Operating



-404.38



Bill



2035653054



01/20/2021




Purchase NF Spanish Books 52150.4 · Books NF - Spanish



99.39









Processing Fee 52650 · Processing Supplies


2.63


Bill


2035717700


01/22/2021



Purchase F Adult Books 52100.1 · Books F - Adult


15.82









Processing Fee 52650 · Processing Supplies


0.92


Bill


2035756529


02/12/2021



Processing Fees 52650 · Processing Supplies


11.96









Purchase F and NF Adult Books 52100.1 · Books F - Adult


190.87









Purchase F and NF Adult Books 52150.1 · Books NF - Adult


18.08


Bill


2035769739


02/17/2021



Processing Fee 52650 · Processing Supplies


2.98









Purchase F and NF Adult Books 52100.1 · Books F - Adult


31.63









Purchase F and NF Adult Books 52150.1 · Books NF - Adult


30.10

TOTAL










404.38



Bill Pmt -Check



1982



03/09/2021



Carmen Patlan


Stamp reimbursement 10201.1 · BOH - Operating



-59.15



Bill



Stamps 1.26.2021



01/26/2021




Stamps 55400.5 · Postage & Shipping Fees



59.15

TOTAL










59.15



Bill Pmt -Check



1983



03/09/2021



Carolina Ibarra Carrubias


Contracted services and reimbursement 10201.1 · BOH - Operating



-1,423.76



Bill



030621



03/06/2021




Reimburse supplies 54135 · Grant Program Supplies



23.76


Bill


March 2021 CHW


03/20/2021



CHW-Northwestern Lake Forest March 2021 54110 · Contracted Services


600.00


Bill


March 2021 Abriendo


03/20/2021



March 2021 Abriendo Puertas 54110 · Contracted Services


800.00

TOTAL










1,423.76



Page 1 of 3

3:50 PM

03/12/21

Highwood Public Library

Check Detail




Type



Num



Date


February 23


Name

through March 22, 2021


Memo


Account



Original Amount

Bill Pmt -Check


1984


03/09/2021


Demco

Purchase office supplies

10201.1 · BOH - Operating


-301.97


Bill



6906172



02/09/2021




Easels, label protectors, colored tape


55400.2 · Office/Library Supplies



246.17

Bill


6909092


02/12/2021



Easels

55400.2 · Office/Library Supplies


55.80

TOTAL











301.97



Bill Pmt -Check



1985



03/09/2021



Fabio Gomez


Program Fac. Adult


10201.1 · BOH - Operating



-1,050.00



Bill



March 2021



03/20/2021




March 2021 CHW - Northwestern Lake Forest


53100.1 · Program Fac.-Adult



600.00


Bill


March 2021 GED


03/20/2021



March 2021 GED

53100.1 · Program Fac.-Adult


450.00

TOTAL











1,050.00



Bill Pmt -Check



1986



03/09/2021



Fox Valley Fire & Safety Co., Inc.


Annual Fire Extinguisher inspection


10201.1 · BOH - Operating



-50.00



Bill



INO0415700



02/13/2021




Annual Fire Extinguisher inspection


56500.1 · Maintenance Svcs. - Interior



50.00

TOTAL











50.00



Bill Pmt -Check



1987



03/09/2021



Guadarama, Isabel


Cleaning Service


10201.1 · BOH - Operating



-360.00



Bill



Feb 10, 13, 17, 19



02/20/2021




Feb 10, 13, 17, 19 cleaning


56200 · Cleaning Services



180.00


Bill


030621


03/09/2021



Cleaning Service Feb 24, 27 Mar 3, 6 2021

56200 · Cleaning Services


180.00

TOTAL











360.00



Bill Pmt -Check



1988



03/09/2021



GW & Associates PC


January 2021 Consultant and Payroll


10201.1 · BOH - Operating



-600.00



Bill



2102127Jan 2021



02/05/2021




January 2021 Accounting Services


56100 · Accounting Services



500.00









January 2021 Payroll Services

51999 · Payroll Processing Fees


100.00

TOTAL











600.00



Bill Pmt -Check



1989



03/09/2021



Little Tommy's Plumbing Shop, Inc.


Kitchen sink-frozen pipes Feb 2021- WO # 2410


10201.1 · BOH - Operating



-624.00



Bill



I2171



02/10/2021




Kitchen sink-frozen pipes Feb 2021- WO # 2410


56500.1 · Maintenance Svcs. - Interior



624.00

TOTAL











624.00



Bill Pmt -Check



1990



03/09/2021



Midwest Tape


Customer #2000007039 - Library Materials


10201.1 · BOH - Operating



-164.17



Bill



99989155



02/05/2021




A/V Adult


52200.1 · A/V - Adult



61.47


Bill


500062363


02/22/2021



A/V Adult

52200.1 · A/V - Adult


23.24


Bill


500095477


03/01/2021



A/V Adult

52200.1 · A/V - Adult


79.46

TOTAL











164.17


Page 2 of 3

3:50 PM

03/12/21

Highwood Public Library

Check Detail




Type



Num



Date




Name

February 23 through March 22, 2021


Memo



Account



Original Amount

Bill Pmt -Check


1991


03/09/2021


Quill


Acct. #C359709


10201.1 · BOH - Operating


-150.41


Bill



13459931



01/05/2021





Entrance mat



55400.2 · Office/Library Supplies



58.23

Bill


14462338


02/08/2021




Attendance cards


55400.2 · Office/Library Supplies


22.86

Bill


14461930


02/08/2021




Ice melt, copy paper


55400.2 · Office/Library Supplies


69.32

TOTAL













150.41



Bill Pmt -Check



1992



03/09/2021



Rena Lee



February 2021 Marketing



10201.1 · BOH - Operating



-285.00



Bill



00020



03/08/2021





February 2021 Marketing



56250 · Marketing/Communications Conslt



285.00

TOTAL













285.00












TOTAL A/P CHECKS


5,118.12












TOTAL PAYROLL COST


15,927.98












GRAND TOTAL


21,046.10

image


Page 3 of 3